Microsoft Word is the word processor component of Microsoft Office that allows users the ability to create and save documents. A word document can be a letter, report, or even a web page.
How to Start the MS Word Program
Click Start → All Programs → Microsoft Office → Microsoft Word
File format for document created in word is .docx or .doc
PARTS OF WORD WINDOW
1. OFFICE BUTTON
It is located in upper left button corner of the office.
The options available in the Office Button menu are :
||Creates a new document
||Opens an existing document form disk
||Saves the open document to disk
||Saves the open document to disk under a different name
||Prints the open document
||Prepares the document for distribution, through such tasks as adding a signature on encryption
||Sends the document to another user by email or fax
||Makes the document publicly available via a document serve or a public web space
||Exits the open document.
The Ribbon is located at the top of the screen and stretches across the window. The Ribbon is organized into 8 different
Tabs; File, Home, Insert, Page Lausert, References, Mailings, Review, and View. Each Tab has several
Groups, where similar tools and features are found.
(a) HOME TAB
The Home tab displays a variety of tools and features used to format and move text. The Home tab can change the color, size, font, and alignment of the text. The Home tab can also cut, copy, and paste text. The Home tab has 5 groups; Clipboard, Font, Paragraph, Styles and Editing.
(b) INSERT TAB
The Insert tab displays tools and features used to add an item or special format to the document. The Insert tab can add pictures, symbols, or page numbers to the document. The Insert tab has 7 groups; Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
(c) PAGE LAYOUT TAB
The Page Layout tab displays tools and features used to change the way text and images will be positioned in the document. The Page Lausert tab controls the margins and page orientation. The Page Lausert tab has 5 groups; Themes, Page Setup, Page Background, Paragraph, and Arrange.
(d) REFERENCE TAB
The References tab displays tools and features used in academic or professional writing. The References tab will assist with using citations, footnotes, and a table of contents. The References tab has 6 groups; Table of Contents, Footnotes, Citations, Captions, Index, and Table of Authorities.
(e) MAILINGS TAB
The Mailings tab displays tools and features used to print envelopes, labels, and send mass communications. The Mailings tab has 5 groups; Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish.
(f) REVIEW TAB
The Review tab displays tools and features used to fix mistakes or write drafts of a document. The Review tab can check spelling and grammar, add comments to a section of the document, or change the language of the document. The Review tab has 7 groups; Proofing, Language, Comments, Tracking, Changes, Compare, and Protect.
(g) VIEW TAB
The View tab displays tools and features to change the way the document looks on the screen. The View tab can change the zoom level, display or position the windows for 2 different documents. The View tab has 5 groups; Document Views, Show, Zoom, Window, and Macros.
3. TAB STOP
A tab stop is a term used to describe the location the cursor stops after the tab key is pressed. Tab stops are used in word processors to enable users to align text by pressing the tab key. In Microsoft Word, the tab selector, also called the tab indicator, is a button to the left of the ruler that supplies the user with a variety of tab marker options.
Types of tab stops –
Below are explanations of each of the five different tab stops.
1. Left – Text is extended to the right of the tab.
2. Center – Text is centered in the middle of the tab.
3. Right – Text is extended to the left of the tab.
4. Decimal – Text before the decimal point extends to the left and text after the decimal point extends to the right.
5. Bar – A vertical bar is shown on the tab.
The ruler is a measurement tool found in MS word that allow the user to align graphics, text, tables, or other elements on a page. When enabled the horizontal ruler appears at the top of the document, and the vertical ruler is on the left-side of the document.
5. STATUS BAR
The status bar, which is a horizontal area at the bottom of the document window in Microsoft Word, provides information about the current state of what user are viewing in the window and any other contextual information. It shows the Page number(Shows the page number) and Number of words in the document itself.
6. TITLE BAR
The title bar is a bar located along the top of a window or a dialog box that displays the name of the window or software program being used.
7. QUICK ACCESS TOOLBAR
Abbreviated as QAT is a toolbar menu that appears in Microsoft Word in the top left corner of the window. The Quick Access Toolbar gives user quick access to commonly used features such as the Save feature. Clicking on the Quick Access Toolbar down arrow gives user the ability to customize the Quick Access Toolbar and add and remove any of the commands shown in the toolbar.